AGENCY: Department of Transportation. Office of Internal Audit

SERIES: 10229
TITLE: External entity reviews
DATES: 1986-
ARRANGEMENT: Alphabetical by vendor name, thereunder alphanumerical by project number

DESCRIPTION: These records document reviews of payments made by Utah Department of Transportation to external entities for services rendered. Reviews verify that external entity rates reflect their actual cost of overhead, direct costs, equipment, and labor, and that external entities comply with federal regulations. Review records may include: external entity rate structures and trade secrets, correspondence, final reports, review programs, audits or reviews from other agencies, labor and payroll records, equipment usage and cost, overhead, financial statements, and related records.

RETENTION

Retain for 7 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731

AUTHORIZED: 02/19/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after final payment and then destroy.

Computer data files: Retain in Office for 7 years after final payment and then delete.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(1) (2025)

SECONDARY DESIGNATION

Public. Utah Code 63G-2-301(3)(q)

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