AGENCY: Utah State Tax Commission. Technology Management

SERIES: 10232
TITLE: Data processing security and access records
DATES: 1986-
ARRANGEMENT: Alphabetical by employee surname

DESCRIPTION: Records of persons authorized to use or access various Tax Commission computer systems. They contain security clearances, logon applications, requests to change screens or functions of various systems, security access records, violations, suspensions, investigations and all other system control records. Individual staff documentation required for regulatory policies. Physical security control documentation including key or code records, emergency call cards, building records, risk documentation and employee identification cards.

RETENTION

Retain until separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1992

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after separation and then destroy.

Computer data files: Retain in Office for 3 years after separation and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Protected. Disclosure of this information could jeopardize security of the Tax Commissions computer system.

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