AGENCY: Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division

SERIES: 10237
TITLE: Motor pool records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These records are created by Motor Pool; however, the Maintenance Division inputs the information into the computer and retains the record copy. These records document the billing process for equipment rental. Information includes vehicle users, destination, mileage, division, organization number, total mileage, and phone number.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1997

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Computer data files: Retain in Office until administrative need ends and then delete.

APPRAISAL

Administrative Fiscal

This disposition is based on standard audit requirements and the needs expressed by the agency.

PRIMARY DESIGNATION

Public

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