AGENCY: Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services

SERIES: 11078
TITLE: Extended hospital stay files
DATES: 1988-
ARRANGEMENT: Alphabetical by patient last name

DESCRIPTION: These are outlier program patient charts, for patients on medicaid, and are used by the agency to determine extended hospital stay periods. The medicaid program has normal guidelines which determine hospital stay periods based on different medical problems. These files document special cases where the individual needs a longer hospital stay, and states the specific reasons for the extended stay. Criteria for the program administration is listed in Utah Administrative Code R414-31x_(1993), Hospital Utilization Review. Information includes medical records, correspondence, outlier transmittal form, diagnosis summary, psychiatric evaluation, medication administration record, laboratory record, progress notes, and professional notes.

RETENTION

Retain for 8 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. Psychiatric and Psychological information

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