AGENCY: Division of Fleet Operations

SERIES: 11379
TITLE: Vehicle log files
DATES: 1985-
ARRANGEMENT: Numerical by vehicle number.

DESCRIPTION: These records are used to manage Fleet vehicles and comprise all the records within the MIS system. Records include financial records such as work orders, fuel, and parts, as well as other vehicle management data.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854

AUTHORIZED: 11/02/2021

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years and then delete.

APPRAISAL

Administrative

Vehicles cannot be deleted out of the system without also deleting all records associated with that vehicle, including financial. Therefore, the financial GRS was chosen since it is the longer of the two applicable general schedules (vehicle maintenance records vs accounts payable).

PRIMARY DESIGNATION

Public

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