AGENCY: Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office

SERIES: 11793
TITLE: Administration staff meeting minutes
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: These records are created during meetings of the staff directed by the regional director and reflect the actions, decisions, and policies of the region office. The 1990 Utah General Retention Schedule, schedule 1, item 8 (Executive Calendars) states that these are "Records containing substantive information relating to the official activities of high-level officials which is not incorporated into memoranda, reports, correspondence, or other records included in the official files. Includes calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of the state employees. See Daily Activity Schedules." These records document meetings as stated in the general retention description.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 04/28/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. If used as part of attorney work product

---