AGENCY: Department of Corrections. Adult Probation and Parole. Northern Utah Region. Parkview Community Correctional Center

SERIES: 11844
TITLE: Daily logs
DATES: 1978-1999.
ARRANGEMENT: Chronological

DESCRIPTION: These records are created by this office to document the day's events for each resident, staff member, and the facility's daily operations. These records are important for the agency to manage residents and protect the public safety. Information includes count sheets, visitor logs, house checks, daily counts, accountability checks (check-up on residents), trackers (incoming calls, things to follow up on), substance abuse testing/documentation (urine testing, etc.), searches, miscellaneous entries, General Education Development (GED) information, probation and parole file, property file, maintenance file, federal inspection, kitchen notes, job skills, medication, treatment program attendance, confidential (snitch/informant notes that should not go out to anyone), and resident entries (when they come into the facility). These records are posted in the resident's individual files, but the staff needs to see what occurred each day for review and follow-up. The Parkview Community Correctional Center has been merged into the Northern Utah Community Correctional Center.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs of the agency and, since these records monitor the activities of the residents, on the disposition of the residents case files which is 5 years.

PRIMARY DESIGNATION

Private. 63G-2-302 (2014)

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