AGENCY: Department of Corrections. Law Enforcement Bureau
SERIES: 12089
TITLE: Sex offender registration case files
DATES: 1988-
ARRANGEMENT: Alphabetical by offender's surname
DESCRIPTION: These records are created under the authority of UCA_77-27-21.5_(2005) which requires the Department of Corrections "to collect, analyze, and maintain information on sex offenders and sex offenses" and to make that information available to "the public and law enforcement agencies in this state, and other states" and to control "access to information gathered under this section." The law requires sex offenders to register in this state, other states, and submit register in Utah, upon being placed on probation, committed to a correctional facility, placed on parole, released from a half-way house, termination of sentence, moving into the state, non-resident workers and non-resident students. The records verify compliance and are used to keep track of sex offenders, assist with criminal investigation and prosecution. Information includes Presentence Report, Law Enforcement Investigative Reports, Diagnostic report or Psychological Evaluations, Sex Offender Profile, Sex-Offender Victim Profile Information, Sex Offender Method of Offense, and all Sex Offender registration forms.
RETENTION
Retain for 20 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years after termination of sentence and then transfer to State Records Center. Retain in State Records Center for 10 years and then destroy.
APPRAISAL
Administrative Legal
This retention is based on both the department's administrative needs and legal requirements specified in UCA 77-27-21.5(9) (2005). This provisions states that sex offenders "shall for ten years after termination of sentence, again register within ten days of changing their place of habitation." Previous decision (07/1993): 10 years after termination and then destroy.
PRIMARY DESIGNATION
Protected. UCA 63G-2-305 (2008)