AGENCY: Board of Regents (Utah). Higher Education Assistance Authority
SERIES: 12336
TITLE: Operations reports
DATES: 1990-
ARRANGEMENT: Chronological by processing date
DESCRIPTION: Guarantee fee billing statements, daily operations reports, balancing reports, lender's manifest reports, and enrollment verification reports from the Utah Student Loan Program.
RETENTION
Retain for 25 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 23 years and then destroy.
Computer data files: Retain in Office until administrative need ends and then delete.
APPRAISAL
Administrative Fiscal Legal
This disposition is based on 34 CFR 682.414, which states that loan information must be retained "for at least 5 years after the loan is paid in full or has been determined to be uncollectable." The administrative need is due to possible loan deferments which could extend the payment period.
PRIMARY DESIGNATION
Exempt. Family Education Rights and Privacy (FERPA) 34 CFR 99.
SECONDARY DESIGNATION
Public. UCA 63G-2-301(2) (2008)