AGENCY: Board of Regents (Utah). Higher Education Assistance Authority
SERIES: 12358
TITLE: Closed school records
DATES: 1987-
ARRANGEMENT: Chronological by school closure date
DESCRIPTION: Any proprietary school in this state that ceases operations is required to file copies of the students' transcripts with the State Board of Regents in accordance with UCA 53B-5-109 (1992) to receive the records of closed schools. These files usually contain fiscal records and financial aid records, as well as student academic records which contain official documentation listing student's courses, grades, credits earned, and status achieved and are often referred to as a transcript.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Academic record files, GRS-2445
AUTHORIZED: 07/14/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Exempt. Family Educational Rights and Privacy (FERPA) 34 CFR 99.