AGENCY: Board of Regents (Utah). Higher Education Assistance Authority

SERIES: 12635
TITLE: Accounting records
DATES: 1977-
ARRANGEMENT: Chronological by fiscal year

DESCRIPTION: Financial statements (interim), financial statements (audited), accounts payable, daily investment reports, accounting work papers, trustee statements, Utah State Treasurer's statements, bank statements, bank reconciliations, letters of transfer, journal entries, third party reviews, bond insurance files, bond issuance records, bond compliance records, correspondence, servicer reports, money management reports, audits, discretionary funds, and rating agency files of the Utah Student Loan Program.

RETENTION

Retain for 25 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month and then transfer to State Records Center. Retain in State Records Center for 299 months and then destroy.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on 34 CFR 682.414, which states that loan information must be retained "for at least 5 years after the loan is paid in full or has been determined to be uncollectable." The administrative need is due to possible loan deferments which could extend the payment period.

PRIMARY DESIGNATION

Exempt. Family Educational Rights and Privacy (FERPA) 34 CFR 99.

SECONDARY DESIGNATION

Public. UCA 63G-2-301(2)(e) (2008)

---