AGENCY: Governor (2021- : Cox)

SERIES: 13369
TITLE: Executive constituent correspondence
DATES: 1993-2003.
ARRANGEMENT: Chronological by date.

DESCRIPTION: Records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures and achievements. These are letters sent to the Governor's office from outside sources. The correspondence is responded to when needed. The Governor's office will sometimes refer letters to other agencies to respond, however the original response remains in the Governor's office. Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office until no longer active and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office until administrative need ends and then destroy.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

The correspondence in this series is permanent and contains historical information.

PRIMARY DESIGNATION

Public

---