AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.

SERIES: 13432
TITLE: Hearing case files
DATES: 1972-
ARRANGEMENT: Alphabetical by client name.

DESCRIPTION: This series contains hearing files of individuals appealing their denial for Medicaid benefits, such as individual procedures, home health care, medical equipment, hospitalization, and providers challenging amounts of payment. Formal hearings review eligibility decisions from the Department of Workforce Services. Information includes notices, notes, correspondence, conclusions reached, sound recordings, and other relevant information.

RETENTION

Retain for 6 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/2011

FORMAT MANAGEMENT

Paper: For records beginning in 1972 through 2008. Retain in Office for 2 years after case closes and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer data files: For records beginning in 2009 and continuing to the present. Retain in Office for 6 years after case closes and then delete.

Sound recordings: Retain in Office for 1 year after approval of official minutes and then erase.

APPRAISAL

Administrative Fiscal Legal

These records have administrative value as they documental internal processes for fair hearings. They also have fiscal value as they document payments from state and federal funds and legal value as they document hearing outcomes. Record requirements are provided in the Utah Administrative Code R410-14-15.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(b); 63G-2-302(2)(d); and 304