AGENCY: District Court (Third District : Salt Lake County)
SERIES: 14156
TITLE: Miscellaneous case files (restricted)
DATES: 1964-1992.
ARRANGEMENT: Chronological by calendar year, thereunder numerical by consecutive case number
DESCRIPTION: This series contains individual documents from case files or entire case files which have been ordered sealed by the court pursuant to statute or court rule or otherwise restricted. By law, records to be sealed are placed in an envelope which is then securely sealed. The court clerk records the case number on the envelope and inscribes across the sealed part of the envelope the words "Records sealed. Not to be opened except upon written order of the court." Sealed records are closed to inspection, except to the parties.
Among the restricted cases are sealed adoption files, sealed and expunged cases often relating to criminal investigations, the relinquishment of newborn children for adoption, and private medical files associated with court ordered sterilization or psychiatric examination.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
This disposition is based on the 1993 records retention policy of the Judicial Council (in UCA, Utah Court Rules Annotated, Appendix F), which has remained unchanged since the 1980 issue of the state Records Retention Schedule (Utah State Archives and Records Services, Department of Finance, 1980, page 1). The historical, administrative, and legal value of the case files provide documentation about individuals, legal procedure, court history and functions, and other topics useful to legal researchers and historians. The court clerk is required by the Rules of Civil Procedure to file pleadings and other legal papers (Rule 5 [e]).
PRIMARY DESIGNATION
Exempt. UCA 63G-2-301 (1) (f) permits the court to restrict records under the rules of criminal and civil procedure