AGENCY: Alpine School District (Utah). American Fork High School
SERIES: 14199
TITLE: Official transcripts
DATES: 1910-
ARRANGEMENT: Chronological by year of graduating class, thereunder alphabetical by student name.
DESCRIPTION: This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, and in most cases, test scores, class ranking, grade point average, and social security number. Class rolls may take the place of missing official transcripts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: For records beginning in 1910 through 1980. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1981 through 1994. Retain in Office for 25 years and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of the operation of the high school and the students who attended school there. The records also have considerable genealogical value because they contain information about individuals.
PRIMARY DESIGNATION
Exempt. Student records are restricted under the provisions of the federal Family Educational Rights and Privacy Act (FERPA).
SECONDARY DESIGNATION
Private. The records in this series contains personal information about minors under the age of 21, such as birth dates and educational evaluations, that is considered private for 100 years. (Utah Code 63G-2-10)
Public. Private information about individuals under the age of 21 is considered public after 100 years. (Utah Code 63G-2-10)