AGENCY: Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration
SERIES: 14711
TITLE: Substitute care case files
DATES: 1958-1995.
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances, physical disability, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the child returned to the custody and home of the parent. Included are psychosocial evaluations, family studies, financial disclosures, treatment plans, progress notes, supportive services, court orders and Health and Education records and fees.
RETENTION
Retain for 50 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Client case files, GRS-2459
AUTHORIZED: 08/28/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 49 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
This disposition is based on UCA 17-12-36 (1918), which specifies that legal action commences after the child has reached the age of majority. Retaining the records for 25 years ensures that they will meet both the Juvenile Court Act and state statutes.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. 45 CFR 471(d)(8) (1989), and UCA 63-85.4(4) (1989).