AGENCY: Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section

SERIES: 14813
TITLE: Personnel files
DATES: 1975-1986.
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. File should include current information on performance evaluations, performance plans, position description, career mobility agreement, insurance benefits notification (ADNT-1), job swap agreement, and overtime agreement where applicable. Also contains application for employment, employees' social security card (copy), Notice of personnel action (DHRM_33), Human resource profile/events (DHRM_34), Termination form (DHRM_35), Employment eligibility verification form, Exit interview form, New employee orientation self-guide, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, letters of commendation, leave records, health records, and leave adjustment reports.

These records are created by the agency to monitor performance and document the hiring of employees.

These records are copies of the official personnel files.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 04/12/1995

FORMAT MANAGEMENT

Paper copy: Retain in Office until administrative need ends and then destroy provided new data is transferred to the official file.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1)(e) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1)(b) (2008)

Protected. UCA 63G-2-305 (4) (2008)

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