AGENCY: Grand County (Utah). County Clerk
SERIES: 14932
TITLE: Incorporation case files
DATES: 1903-1961.
ARRANGEMENT: Alphabetical by corporation name, thereunder chronological by filing date
DESCRIPTION: Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Grand County and serve as evidence of "due incorporation of the corporation [UCA 16-2]." The series officially ended in 1961 when the state Division of Corporations was created.
Articles of incorporation constitute a contract between the state and corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, descriptio n of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Records Center until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This disposition is based on the administrative and legal value of this series since it documents the functions of the Grand County Clerk to regulate corporations doing business in the county and continues to serve current and future administrative needs. The series also has historical value since incorporation records document individuals and topics useful to researchers and historians including: information on the administrative structure of corporations, and names of founders. Furthermore, the series should be retained as a vital record essential for the operation of the county and their ability to fulfill their obligations to the public.
PRIMARY DESIGNATION
Public