AGENCY: Tooele County (Utah). County Clerk
SERIES: 1511
TITLE: Project commencement notices files
DATES: 1989-
ARRANGEMENT: Alphabetical by name of construction company
DESCRIPTION: These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk "a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project" (UCA 38-1-27(10)). The county clerk "shall create and maintain a file for the maintenance of the notices of commencement" (UCA 28-1-27(11)). The notices include the name and address of the owner of the project or improvement; the name and address of the original contractor; the name and address of the surety providing any payment bond for the project or improvement, or if none exists, a statement that a payment bond was not required for the work being performed; the name of the project; and the address of the project or improvement or drawing sufficient to describe the location of the project or improvement (UCA 38-1027(10)).
RETENTION
Retain for 4 year(s) after end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years after project completed and expiration of lien and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the county clerk. The "Mechanics' Lien Act" was extensively amended in 1989 and this provision (UCA 38-1027) was added without providing any guidance for retention.