AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 15236
TITLE: Warrant reconciliation monthly reports
DATES: 1991-1999.
ARRANGEMENT: Chronological.

DESCRIPTION: These reports consist of the Monthly Warrant Report (a printout that lists the reload tape numbers for the warrants to be added back into the check/warrant system on the first day of the month. It also provides tape numbers for microfiche to be created for all warrants being removed from the data base and printed on microfiche as being redeemed or removed from system), the Monthly Purge Report (a printout of all warrants that have been stale dated at the current month's end. Includes the bank account number, warrant number, date, and amount). Two tapes are generated by this job for use in the FINDER system, and the Monthly Recon Summary report (a summary by bank account of all transactions that occurred and gives daily balances for the month).

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Computer magnetic storage media: Retain in Tape Library for 20 days and then erase.

Microfiche master: Retain in Office for 7 years and then destroy.

APPRAISAL

Fiscal

PRIMARY DESIGNATION

Public. UCA 63G-2-301 (2008).

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