AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 15239
TITLE: Warrant reconciliation daily summary reports
DATES: 1991-1999.
ARRANGEMENT: Chronological.

DESCRIPTION: This is a printout of all activity processed through the check/warrant system each day. It summarizes all activities processed by the bank account. The reports included in this summary show whether any checks/warrants were held for FINDER, formerly Gotcha, a system that locates money owed to the state, any fixed asset encumbrances were deleted (FIRMS, Financial Information Resource Management System), Outstanding Master Summary Reports, Daily Activity Summary Reports, FIRMS Transaction Tape Report, Daily FINET (Financial Network) Summary Report, FIRMS Transaction Support Report, (TC70, 71), Batch Add Transaction Report, Batch Clear Summary Report, Add Reports, Change Reports, Cancel Reports, Clear Reports for any manual transactions, Cancel Reports for interfaced systems (FINET, Department of Human Services and Office of Recovery Services), FINET Transaction Support Report, FINET JV Tape Support Report, and any back-up documentation for the manual transactions that occurred on that day.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Computer magnetic storage media: Retain in Tape Library for 3 months and then erase.

APPRAISAL

Fiscal

PRIMARY DESIGNATION

Public. UCA 63G-2-301 (2008).

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