AGENCY: Tooele County (Utah). County Clerk

SERIES: 1538
TITLE: Purchasing office supply files
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These files document the purchase of office supplies for Tooele County. It is used for auditing purposes. The files include register tapes, office supply expense sheet (containing name of department, month, year, purchase order number, account number, requisition date, amount, whether final or total amount for purchase order, account number, and total amount), master purchase order, office supply requisition form (containing date requisitioned, item number, quantity, description, unit cost, total cost), State of Utah Central Stores receipt, and state interdepartmental transfer sheet (contains organization number, account number, quantity unit packages, description, unit cost, total cost), and expenditure detail report from Central Stores.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the record's primary value to the agency to meet its administrative and financial needs as expressed by the county clerk. The files are audited on a regular basis.

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