AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 16592
TITLE: Purchase orders
DATES: 1974-
ARRANGEMENT: Numerical by control number.

DESCRIPTION: These orders are used to document a purchase transaction for expenditures over $50 and to notify an agency of purchase approval.

RETENTION

Retain for 12 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731

AUTHORIZED: 01/14/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after close of fiscal year and then transfer to State Records Center. Retain in State Records Center for 11 years and then destroy.

Computer data files: Retain in Office for 12 years and then delete.

APPRAISAL

Administrative Fiscal Legal

These records are connected to the contract process captured in retention schedule #16593: Purchasing contracts, and are therefore following GRS-1731: Contract and lease records. All contracts cover a period of 5 years, so 7 years after the expiration of the contractual agreement equals a 12-year retention.

PRIMARY DESIGNATION

Public

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