AGENCY: Department of Government Operations. Division of Purchasing and General Services. Surplus Property

SERIES: 16596
TITLE: Customer case files
DATES: 1981-
ARRANGEMENT: Numerical by customer number

DESCRIPTION: These records are the hard copy duplicate of information found on the accounts receivable file in the division's computer. They are either input or output from the system. They document the transactions between the customers and the division. They are also used to calculate and bill all customers for money received and money owed for that customer's account. Includes credit and debit memos, return to stock forms, invoices, and account statements.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

These records are necessary for audit reveiw. Previous decision: RDR 68-45: 5 years/public.

PRIMARY DESIGNATION

Public

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