AGENCY: Workers Compensation Fund Division. Data Processing

SERIES: 16613
TITLE: Policy holders management information system
DATES: 1984-1988.
ARRANGEMENT: None.

DESCRIPTION: This system is designed to keep track of all active policies handled by the division. It is used to create invoices for policy payments, calculate deposit requirements, and to determine dividends. In the files, only current information is kept. It prepares hard copy reports for policy holders case files and a tape report for the National Council on Compensation Insurance and Management. A method needs to be found to transfer the permanent information from computer to microfiche without undue human intervention. The best method would be to use computer-output microfiche (COM). However, the policy holder files are being microfilmed which makes it incompatible with the microfiche.__All of the reports, except the report to the NCCI, are filed as hard copy in either the claims files or the policy holders files. It is also used to make any endorsements to a policy. The information produced from the computer serves as the document history of the events surrounding management of the policies. It operates on a WANG VS 100 using WANG COBOL and the VS 6.4 operating system. Includes Policy Master File, Policy Holder Ownership File, Job Classification Code Detail File, Policy Holders' Address and Location File, and Report to National Council for Compensation Insurance and Management on Policy Endorsements These are records series 16614-16618.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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