AGENCY: Office of Vital Records and Statistics

SERIES: 16763
TITLE: Personnel files
DATES: 1960-2014.
ARRANGEMENT: Alphabetical by employee name

DESCRIPTION: Complete work history of an individual while employed by the state. The information in these files includes name, address, Social Security number, work history, and all changes in employee's grade, step, pay, and position title and classification code, letters of commendation, letters of recommendation, training completion certificates, and application for employment, performance appraisal information, salary history, low organization number, distribution code, performance plans, and position descriptions questionnaires. Actions includes new hire information, rehire information, cost of living adjustment, promotion, reinstatement, transfer from divisions, performance increases, reassignments, leave without pay status, productivity increase, special adjustments, demotions, reclassifications, longevity, and other specified actions.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office until the employee terminates employment and then transfer to Bureau of Personnel.

APPRAISAL

Administrative

Department policy is that when an employee leaves the department, his/her files are transferred to the Bureau of Personnel which handles the disposition of the record.

PRIMARY DESIGNATION

Private. except 17 data elements identified by the State Records Committee which are public

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