AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.

SERIES: 16915
TITLE: Personnel files
DATES: 1965-2006.
ARRANGEMENT: Alphabetical by employee name

DESCRIPTION: This is the complete work history of an individual while employed by the state. It includes name, address, social security number, work history, and all changes in employee's grade, step, pay, and position title and classification code, letters of commendation, letters of recommendation, training completion certificates, and application for employment, performance appraisal information, salary history, low organization number, distribution code, performance plans, and position descriptions questionnaires. Actions include new hire information, rehire information, cost of living adjustment, promotion, reinstatement, transfer from divisions, performance increases, reassignments, leave without pay status, productivity increase, special adjustments, demotions, reclassifications, longevity, and other specified actions.

RETENTION

Retain until separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office until employee terminates employment and then transfer to Bureau of Personnel.

APPRAISAL

Administrative

Department policy is that when an employee leaves the department, his/her files are transferred to the Bureau of Personnel which handles the deposition of the record.

PRIMARY DESIGNATION

Private