AGENCY: State Prison

SERIES: 16982
TITLE: Prisoner received and released record book
DATES: 1889-
ARRANGEMENT: Chronological by date discharged.

DESCRIPTION: These logs are used to record information when an inmate is first admitted to a facility. Information includes inmate's name, physical description, religion, education, birthplace, occupation, crime committed, sentence information, discharge date, and prison record. Beginning in 1889, a photograph of the inmate was included. Can also indicate discharge of inmate from prison.

RETENTION

Permanent. Retain for 30 year(s) after case is closed

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case file becomes inactive and then transfer to State Records Center. Retain in State Records Center for 27 years and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2)(d) (2008)

SECONDARY DESIGNATION

Public. Name, crime committed, discharge date

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