AGENCY: Utah State Tax Commission. Motor Vehicle Enforcement Division

SERIES: 16993
TITLE: Utah licensed and bonded dealers sales report
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: This is a report submitted by motor vehicle dealers reporting the sale and delivery of any new or used motor vehicle, as required by UCA 41-3-2(2). This is used by the division in pursuing actions against dealers in cases of fraud such as alteration of mileage odometer readings. This form is also used as an input document to the data system. This record includes the names and addresses of the buyer and dealer, a description of the vehicle sold, whether the vehicle was new or used, the odometer reading at the time of sale, the date of sale, and the signature of the seller.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office until input in automated system has been verified and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

Once the information is input into the data system, the paper record is no longer needed in the office. However, the paper must be maintained for four years in case an action for fraud is initiated by the state. Therefore, records center retention for the statute of limitations is required.

PRIMARY DESIGNATION

Protected. UCA 41-1a-116 as per SB 174(2008).

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