AGENCY: Utah State Tax Commission. Motor Vehicle Enforcement Division

SERIES: 16995
TITLE: Correspondence file
DATES: 1980-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 03/02/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 90 days or until no longer needed and then destroy.

Paper: Retain in Office for 2 years or until no longer needed and then destroy.

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Historical

Records that document the activities of the division as a whole and show its policies, achievements, and activities are of long term value and should be retained. However, correspondence dealing with routine day to day matters should be weeded out when no longer needed.

PRIMARY DESIGNATION

Public

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