AGENCY: Department of Health and Human Services. Operations. Office of Administrative Hearings

SERIES: 17213
TITLE: Informal administrative hearing case files
DATES: 1978-
ARRANGEMENT: Chronological by fiscal year, thereunder alphabetical by client's name.

DESCRIPTION: These case files document hearings and appeals conducted by the Division of Child and Family Services, Aging and Adult Services, Services for People with Disabilities(DSPD), and Licensing. The hearings are for the purpose of determining child support, adoption subsidies, whether child or adult abuse/neglect has occurred, DSPD eligibility, foster care removal and issues related to background screening applications and compliance with licensing regulations. Files may contain appeals; judgment by default; notice of support debt; administrative hearing checklist; notice of hearing; notice of appeals; subpoena; stipulation and order; memorandum of findings and order; divorce decree; finding of facts and decree; orders; default judgement and order of support; mailing certificates; computation of arrearages; affidavits; notice of appearance of counsel; written answer; default order; notice of support and debt based on court order; the certificate of record; certified mail receipts; income affidavits; attorney notes and correspondence; orders of stay and/or continuance; and motions and orders on: reconsideration, set aside, dismissal; and final decisions and orders.

RETENTION

Retain for 10 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Computer data files: Retain in Office for 10 years after case is closed and then delete.

APPRAISAL

Administrative Fiscal Legal

Retention is based on 45 CFR 302.15, 45 CFR 303.2, and 45 CFR 74, and 45 CFR 74.164b.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled