AGENCY: Department of Health and Human Services. Division of Services for People with Disabilities

SERIES: 17222
TITLE: Provider investigative report files
DATES: 1985-2004.
ARRANGEMENT: Chronological

DESCRIPTION: This is a record of the provider, the program, and the services offered to clients. Providers are audited by the division for compliance of state and federal codes, as well as division requirements. These records can be used for litigation. This series includes complaints of abuse, accusation of misappropriation of funds, interviews with house parents, accusations of medical and dental neglect, prejudicial and preferential treatment, unqualified staff, Confidentiality Agreement, Rationale for the Cancellation of the Contract, Problem Correction Plan, Fact Finding Report, Results of Report, interview notes, contract, contract guidelines, program outline, and related correspondence.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Provider fact finding results and investigative reports, GRS-2552

AUTHORIZED: 01/02/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after contract is terminated or until contract expires and is not renewed and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy provided no litigation is pending.

APPRAISAL

Administrative Fiscal Legal

The eight year retention is recommended to cover any abuse charges that can be filed against the staff or the facility itself.

PRIMARY DESIGNATION

Public. the contract

SECONDARY DESIGNATION

Private. client information except abuse reports and related information; name of complaintant.

Controlled. client psychological reports, abuse reports and re;ated information.

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