AGENCY: Department of Environmental Quality. Division of Drinking Water

SERIES: 1726
TITLE: Contract files
DATES: i 1981-
ARRANGEMENT: None

DESCRIPTION: These are contract records including correspondence and related papers relating to the award, administration, receipt, inspection, and payments. These files include contracts with the rural Water Association of Utah to provide technical assistance to rural water system officials, contracts with the Utah league of Cities and Towns to conduct a water and sewer rate study, contract with the Bureau of Economic and Business Research to conduct a capital needs survey, and contracts with local health departments to assist them in acquiring laboratory equipment. The files contain a copy of the contract, letters of transmittal, billing summaries, contract proposals, and related documentation. The information in the contracts includes the date of the contract, the names and addresses of the two parties to the contract, the length, purpose, and terms of the contract, the signature of the approving officials, a certification of authorization by the corporate official, the amount of payments, the amount of bills received and payments made, the projected expenditures, the actual expenditures, and the difference between them, and a list of laboratory equipment and their prices.

RETENTION

Retain for 7 year(s) after expiration of contractual agreement

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after final payment and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

APPRAISAL

Administrative

Based on General Retention Schedule 86-3.

PRIMARY DESIGNATION

Public