AGENCY: Department of Environmental Quality. Division of Air Quality

SERIES: 1774
TITLE: Public meetings notification records
DATES: i 1982-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are affidavits which show that notices of public meetings were published in the newspaper(s). They include letter of authorization to newspaper to publish the notice; invoice from the newspaper giving the date of the invoice, the name of the newspaper that published the notice, the size of the advertisement, the ad number, a description of the ad, the date published, and the amount due; and an affidavit of publication giving the name and signature of the newspaper's employee certifying that the ad was published, the date of publication, and a clipping of the ad.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Legal

UCA 52-4-6 requires that the public be given notice of regular meetings of any public body. 52-4-8 states that any final action taken in a meeting in violation of 54-4-6 can be voided by a lawsuit. Such a lawsuit must be filed within 90 days after such final action. Maintaining proof of publication for a year should be sufficient to protect the state against any such action.

PRIMARY DESIGNATION

Public

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