AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 1793
TITLE: Account ledgers closed cards
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: These records consist of copies of accounts receivables prepared to collect amounts owed by vendors, organizations, and citizens in the conduct of business.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 02/17/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

Once an account has been paid in full or written off, the ledger card is pulled from the open files. The office staff has no further use of the record then, but it should be retained for three years in case of an audit.

PRIMARY DESIGNATION

Private

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