AGENCY: Department of Health and Human Services. Division of Substance Use and Mental Health

SERIES: 18207
TITLE: Mental health client case files
DATES: 1985-
ARRANGEMENT: Alphabetical by client surname, thereunder chronological by year

DESCRIPTION: These case files document the diagnosis and treatment of mental health, alcohol and drug abuse patients. They are created by clinical staff including social workers, psychiatrists, nurses, and psychologists. They may include applications for services, assessments, mental health examinations, treatment plans, medical records, progress notes, treatment reviews, income claim forms, copies of paycheck stubs, copies of medicare card, release forms, medication prescribed, copies of prescriptions issued, psychological tests and evaluations. May also contain case management documents such as ninety day reviews and service plans.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1997

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the agency and Medicare legal requirements specified in the Utah Administrative Code, R414-28 (1983) which specifies that these records must be retained for a minimum of five years.

PRIMARY DESIGNATION

Controlled

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)

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