AGENCY: Department of Workforce Services. South County Employment Center

SERIES: 18580
TITLE: Client eligibility case files
DATES: 1996-2007.
ARRANGEMENT: Alphabetical by client surname

DESCRIPTION: These files document client history of individuals seeking medical services through the Workforce Services Employment Centers. Client information is used to determine eligibility for the following programs: Medicaid; Utah Medical Assistance Program, UMAP; Child Health Insurance Program, CHIP; and Qualified Medical Beneficiary, QMB. Information includes the individual's income, asset availability, place of residence, social security number, birth certificate, paternity information, insurance coverage, and medical disability status. The files are initially generated by employees of the Health Department who are located in a Workforce Service Employment Center. After which they are shared between the Health Department and Workforce Services. Workforce Services has assumed the responsibility for managing the files which are physically located in the Employment Centers.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Client case files, GRS-2568

AUTHORIZED: 04/11/2000

FORMAT MANAGEMENT

Paper: Retain in Office until case closes and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy provided case is not reopened..

APPRAISAL

Administrative Fiscal

These records have fiscal value because they track the expenditure of public funds and must be created and maintained to meet the requirements established by 42 C.F.R. 431.17.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1)(2008)

---