AGENCY: Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry

SERIES: 19038
TITLE: Company file electronic system
DATES: 1995-
ARRANGEMENT: Numerical by USDOT number, thereunder alphabetical by company name.

DESCRIPTION: This electronic system, a subset of the Port of Entry electronic system (series 19035), tracks companies that use Ports of Entry and obtain special permits. Information includes company name, owner or operator, address, type (interstate or intrastate), United States Department of Transportation (USDOT) number, fuel account number from the International Fuel Tax Agreement, motor carrier (MC) number, and vehicle information such as the unit number, serial number, transponder number, make, year, color, license plate, state, and expiration date of each vehicle.

RETENTION

Retain for 3 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2000

FORMAT MANAGEMENT

Computer data files: Retain in Office for 3 years after company dissolves and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public