AGENCY: Department of Government Operations. Division of Purchasing and General Services. Surplus Property

SERIES: 19807
TITLE: Compliance records
DATES: 1987-
ARRANGEMENT: Alphabetical by customer surname, thereunder chronological by year.

DESCRIPTION: The agency creates these "Put into use forms" in order to specify the date the property is put into use so that the 18 months of time can be set in motion. Cannabilization forms authorize the property to be altered and the time also monitored. Information includes customer number, name, and address; designated representative; description of property; serial number; product number (123 number); invoice number; acquisition cost; and service charge; the date the property is placed in use; location of item; and item's primary use; date signed and signature of the designated representative. The Cannibalization form also contains the above in addition to the added approval of the agency manager.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

Computer data files: Retain in Office until administrative need ends and then delete.

APPRAISAL

Legal

This disposition is based on the administrative needs expressed by the agency and general services administration guidelines.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)

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