AGENCY: Department of Government Operations. Division of Purchasing and General Services. Surplus Property

SERIES: 19808
TITLE: Surplus personal property transfer order records
DATES: 1987-
ARRANGEMENT: Numerical by number of state, fiscal year, and computer number

DESCRIPTION: These documents initiate approval from the Government Services Administration (GSA) to allocate property to the Division of Government Surplus. The number assigned by the computer follows each piece of property from approval, receiving into inventory, to the donation of the property. Information includes serial number, national stock number, year, model, mileage, acquisition cost, and document origin number.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

Computer data files: Retain in Office until administrative need ends and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)

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