AGENCY: Department of Government Operations. Division of Purchasing and General Services. Surplus Property

SERIES: 19810
TITLE: Eligibility files
DATES: 1987-
ARRANGEMENT: Numerical by county code and computer number, thereunder chronological by year.

DESCRIPTION: The purpose of the eligibility files is to establish whether an organization meets the requirements set by the Government Services Administration (GSA) to be able to acquire federal property for its use. The information is used to verify customer authorized signatures, addresses, and designated representative in charge of tracking the federal property an agency receives for its use. The file is updated every two years. Information includes agency name, address, phone number, fax number, public agency or non-profit, information pertinent to the agency, budget, description, and population served. Also the name and signature of designated representative and all the authorized signers and the signed terms and condition sheets.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

Computer data files: Retain in Office until administrative need ends and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs of the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)

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