AGENCY: Department of Health and Human Services. Division of Child and Family Services. Delta Office
SERIES: 19850
TITLE: Substantiated child abuse and neglect case files
DATES: 1980-1995.
ARRANGEMENT: Alphabetical by client surname
DESCRIPTION: This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury, incest, sexual abuse, sexual exploitation, molestation, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children, offer protective services to prevent harm to the children, stabilize the home environment, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12).__This series includes the Child Abuse/Neglect Report (Form 741), a narration for services, a listing of the type of services, a rehabilitative treatment plan, and all other data collected as a result of an investigation.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.
APPRAISAL
Administrative Legal
This series has been identified as a vital record . Confidentiality of these records is required by UCA 78-3b-13. The information contained in the Central Register is required by UC 78-3b-12. The information stored on magnetic tape must be transferred to any other proceeding data system used by the department at that time in order to have access to the records. The department must take the responsibility for transferring, storing, and maintaining these magnetic records. Paper records which were created prior to the existence of the Central Register must be maintained for the 30 year retention period. Due to the status of these records, the magnetic tapes should be retained in a proper storage facility and not on the direct premises.
PRIMARY DESIGNATION
Controlled