AGENCY: Department of Veterans and Military Affairs

SERIES: 19958
TITLE: Military discharge records
DATES: 1907-
ARRANGEMENT: Chronological by year thereunder alphabetical by surname.

DESCRIPTION: These records support the agency's function to deliver responsive, well-planned, and effective services to veterans. The certificate of separation or discharge of duty form (DD214) issued to an individual upon discharge from the military is sent to the agency when requested by the subject of the records (32 CFR 45.3(e)(1)(iv)(2016)). Records validate veteran and dependant eligibility for benefits (32 CFR 45.4(a)(2016)).

RETENTION

Permanent. Retain for 15 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2016

FORMAT MANAGEMENT

Paper: Retain in Office until digitized and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records document the military service of Utah state residents, establish veteran status for benefits and other services, and provide genealogical and historical information future researchers.

PRIMARY DESIGNATION

Exempt. 32 CFR 45.4(2016)

SECONDARY DESIGNATION

Public. 62 years after the service member's separation from the military, per the National Archives and Records Administration. (https://www.archives.gov/st-louis/archival-programs/division.html)

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