AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 20315
TITLE: Pay advance records and reconciliations
DATES: 1985-2003.
ARRANGEMENT: Chronological.

DESCRIPTION: These records document pay advances to state employees who experience a gap in income when a state or quasi-state organization is assimilated into the FINET payroll system. This happened initially when the state changed its payroll system in 1985. Currently, the state employee receiving the advance payment may determine the schedule for reimbursing the state. The record is in the form of a computer printout and contains the original advance amount, subsequent payments, and monthly and annual reconciliation information for each individual account.

RETENTION

Retain for 40 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 38 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on the fiscal requirements of the department. The records are reconciled monthly and annually until the advance has been repaid.

PRIMARY DESIGNATION

Private

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