AGENCY: Division of Human Resource Management

SERIES: 20934
TITLE: Utah Skill Match recruitment database
DATES: 1996-2003.
ARRANGEMENT: Alphabetical

DESCRIPTION: The Utah Skill Match database documents the recruitment process of state employees. Security has been built into the system to prevent unauthorized access to information classified as private or controlled.

The database contains five distinct record types: (1) Cover sheets contain the bulk of private information entered into the database. Human resource personnel have access to this information. (2) Resumes have replaced applications in the Skill Match database. The resumes are scanned into the system, but private information is redacted from the record before it is sent to a hiring official. (3) Requisitions detail state job openings and are used to compare preferred skills with an applicant's skills, as indicated by an applicant's resume. (4) The state maintains a contract with Resumix for a proprietary testing mechanism. This testing mechanism, or grammar program, helps Human Resources narrow the applicant pool. (5) Reports may be generated using Skill Match. These reports are used to narrow job searches, decipher confusing data, and otherwise examine data in the system.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1999

FORMAT MANAGEMENT

Computer data files: Retain in Office for 3 years and then erase.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative and fiscal requirements identified by the Department of Human Resource Management.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(f)(g) (2008).

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(1) (2008).

---