AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 21222
TITLE: W-2 duplicate request information files
DATES: 1996-2019.
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These files contain copies of receipts, correspondence, request forms, and a log in book documenting the collection of a fee charged for the re-issue of duplicate W-2 forms for employees and former employees paid through the state payroll system.

Forms include address correction, request for duplicate W-2, receipt for fee collected, request letter, log in disposition information, and requested W-2s that were not retrieved by the requestor. All money collected is given to the Division of Finance, Operations and Accounting Office for deposit with the Utah State Treasurer.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2006

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private

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