AGENCY: Park City (Utah). City Council

SERIES: 21286
TITLE: Meeting minute tape recordings
DATES: 1958-
ARRANGEMENT: Chronological

DESCRIPTION: These are the tape recordings of the proceedings of regularly scheduled, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that "written minutes shall be kept of all open meetings" and that they "shall be available within a reasonable time after the meeting." UCA 52-4-7.5(2)(a) (1997) requires that "if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel, devices, or systems, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting."

RETENTION

Retain for 3 year(s) after approval of minutes

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting recordings, GRS-1712

AUTHORIZED: 05/20/2015

FORMAT MANAGEMENT

Sound recordings: Retain in Office for 3 years after approval of offical minutes and then erase.

APPRAISAL

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(e) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32) (2008); UCA 52-4-7.5(2) (2008)

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