AGENCY: Weber State University (Utah)
SERIES: 21970
TITLE: Investigation case files
DATES: 1990-
ARRANGEMENT: Alphabetical by investigation type, thereunder chronological by date
DESCRIPTION: These records are case files of internal investigations documenting possible violations of state law and/or university policy. The case files are referred to for enforcement and/or disciplinary purposes.
The files contain the following types of information: personal notes, correspondence, memoranda, witness statements, documentary evidence, case analysis, legal research, attorney work product, and case reports.
RETENTION
Retain for 5 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after investigation closes and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.
Computer data files: Retain in Office for 3 years after investigation closes and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then delete.
Sound recordings: Retain in Office for 3 years after investigation closes and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then erase.
Photographs: Retain in Office for 3 years after after investigation closes and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.
APPRAISAL
Legal
This disposition is based on the agency's legal requirements.
PRIMARY DESIGNATION
Protected. UCA 63G-2-305 (2008).
SECONDARY DESIGNATION
Private. UCA 63G-2-302 (2008).; 20 USC Section 1232g
Controlled. UCA 63G-2-304 (2008).