AGENCY: Department of Government Operations. Division of Finance. Financial Reporting Office

SERIES: 22693
TITLE: Payment tracking system daily summary reports
DATES: 1999-2021.
ARRANGEMENT: Chronological by day.

DESCRIPTION: This record series consists of a printout of all activity processed through the Payment Tracking System (PTS) each day for both warrants and electronic funds transfers (EFTs). It includes summary totals of new payments added to PTS each day by state agencies, FINET payments as well as payments sent separately from Tax, Office of Recovery Services, Human Services, Health, Payroll, and Unemployment Insurance. It also includes detailed and/or summary information about warrant cancellations; stale dated items; and warrants paid through the state's clearing bank. It includes detailed and/or summary information on EFT payments added to PTS items, sent to the bank, and rejected items that have been returned to the state.

Information includes total dollar amounts and count records of all warrants and EFTs received from feeder systems; all warrants and EFTs cancelled because they were findered; all warrants and EFTs sent to the bank; all warrants that were cleared by the bank; all rejected EFTs returned from the bank; all on-line items for each feeder system that were manually cancelled, added, or cleared by a user; and total amount of warrants that were staled and sent to the bank as cancelled items.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Fiscal

PRIMARY DESIGNATION

Public

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