AGENCY: Department of Corrections. Division of Administrative Services

SERIES: 23298
TITLE: Nine column employee roster
DATES: 1995-2022.
ARRANGEMENT: chronological by printout date.

DESCRIPTION: This roster is created as a disposable information source to be used in administrative task completion. It is retrieved from the Department of Human Resources database by the Department of Corrections human resource personnel. It is used by Corrections' human resource bureau to generate reports and carry out their day to day business, such as confirming employment and salary status to inquiring loan officers, payroll actions, terminations, etc. The rosters are also used by other members of the department to review the salary status of employees, to cross reference employee medical files and to answer Government Records Access and Management Act requests. The rosters contain the following employee data: social security number, org, last name, first name, original hire date, wage, schedule, position classification number (PCN), and job title.

RETENTION

Retain until administrative need ends

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/2001

FORMAT MANAGEMENT

Paper: Retain in Office until updated or administrative need ends and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (10) (11) (12)

SECONDARY DESIGNATION

Public. Last name, first name, job title

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